| Embassy Contact Details | Embassy of Poland Address:50-M, Shantipath, Chanakyapuri, New Delhi, Delhi 110021 Email ID: newdelhi.polemb.info@msz.gov.pl Ph: 011 4149 6900 |
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| Visa Requirement | BUSINESS VISA 01. PASSPORT- should have been issued within the previous 10 years; its validity should extend at least 3 months after the intended date of departure from the Schengen territory; must have at least two blank pages 02. One Visa application form without blanks, signed twice by the applicant - at least 18 years old may lodge and sign a visa application personally; the signature as the one in the passport.Visa Application Form 03. Two color photos - specifications: passport type, white background 35mm x 45mm, no more than 6-month-old. 04. Original Covering Letter on Indian Company Letterhead (DOCUMENTS CONFIRMING THE PURPOSE OF THE TRIP must confirm, as a minimum: the applicant's identity, the purpose of the journey (meetings, conferences, training or business related events) and the period and place of intended stay) 05. INVITATION FROM THE COMPANY OR ORGANISATION IN POLAND - The invitation MUST be a letter drawn up on the letterhead of an inviting business partner with its full name, address, email ID, telephone number and MUST contain a clear indication of the purpose of the visit, the applicants identity (e.g. name and surname, passport number) and the dates of the intended stay. 06. Applicant Last 03 Months Payslip 07. Applicant & Company Last 03 Months original updated bank statement with bank seal & Signature 08. Applicant & Company Last 02 Years ITR 09. Ticket Itinerary 10. Hotel Confirmation 11. Indian Company GST Registration & Incorporation Certificate 12. Applicant Aadhar Card Clear Copy. 13. Checklist with applicant signature 14. Insurance (Overseas travel medical insurance valid for all Schengen-countries .The insurance has to cover the applicant for at least 30,000 Euros or equivalent, for all risks e.g. accident, illness, medical emergency evacuation etc. The policy has to clearly specify the period of validity and has to cover the entire duration of the trip including the date of arrival & departure) TOURIST VISA 01. 1 Visa Application form.Visa Application Form 02. 2 Photos (size 35mm 45mm 70% face area white background) 03. Covering letter 04. Return Confirmed Ticket. 05. Proof of Hotel confirmation 06. Insurance 07. Bank statement(3 months) 08. IT return (3years) 09. Appointment Letter of the applicant (In case of pax working) 10. Last 6 month salary slip WORK VISA 01. Visa application forms duly filled in and signed. Visa Application Form 02. Biometric Photo. 03. Covering letter from the applicant on company letterhead stating his name, designation, purpose and duration of visit. 04. Health Insurance. 05. Supplementary documents, confirming :(1). The purpose of the visit. (2). Possession of sufficient funds to cover the cost of entry, stay and departure from the territory of Poland. (3). Necessity of staying in the territory of Poland for more than 90 days within a half-year period. 06. 1 Photo as per Schengen standards. 07. Return or One way ticket itinerary. 08. Original Work Permit (attached to the passport) +1 photocopy. 09. Work Experience Certificate. 10. Copies of Educational Certificates. 11. CV (Bio-data). 12. 3 months latest, personal Bank Statement with bank seal signatures of authorised signatory on each page. 13. Income Tax Returns for last 2 years. SEAMEN VISA 01. PASSPORT- should have been issued within the previous 10 years; its validity should extend at least 3 months after the intended date of departure from the Schengen territory; must have at least two blank pages 02. One Visa application form without blanks, signed twice by the applicant - at least 18 years old may lodge and sign a visa application personally; the signature as the one in the passport. Visa Application Form 03. Two color photos - specifications: passport type, white background 35mm x 45mm, no more than 6-month-old. 04. Original Covering Letter on Indian Company Letterhead (DOCUMENTS CONFIRMING THE PURPOSE OF THE TRIP must confirm, as a minimum: the applicant's identity, the purpose of the journey (meetings, conferences, training or business related events) and the period and place of intended stay) 05. INVITATION FROM THE COMPANY OR ORGANISATION IN POLAND - The invitation MUST be a letter drawn up on the letterhead of an inviting business partner with its full name, address, email ID, telephone number and MUST contain a clear indication of the purpose of the visit, the applicant's identity (e.g. name and surname, passport number) and the dates of the intended stay. 06. Applicant Last 03 Months Pay slip. 07. Applicant & Company Last 03 Months original updated bank statement with bank seal & Signature 08. Applicant & Company Last 02 Years ITR 09. Ticket Itinerary 10. Hotel Confirmation 11. Indian Company GST Registration & Incorporation Certificate 12. Applicant Aadhar Card Clear Copy 13. Checklist with applicant signature 14. Insurance (Overseas travel medical insurance valid for all Schengen-countries .The insurance has to cover the applicant for at least 30,000 Euros or equivalent, for all risks e.g. accident, illness, medical emergency evacuation etc. The policy has to clearly specify the period of validity and has to cover the entire duration of the trip including the date of arrival & departure) 15. Original CDC. 16. Contact Copy full pages. EMPLOYMENT VISA 01. PASSPORT - must be valid at least 90 days after the expiration of visa and not older than 10 years; travel document must have at least two consecutive (blank pages; damaged travel documents cannot be accepted.) 02. VISA APPLICATION Visa Application Form a. Visa application form without blanks, signed by the applicant- at least 18 years old may lodge and sign a visa application personally; b. The signature as the one in the passport. c. Color photography - with the following specifications: passport type, white background 35mmx45mm, dating from the last 6 months. 03. APPLICANT'S COVERING LETTER mentioning the purpose and duration of travel, list of attached documents and other useful information. 04. DOCUMENTS CONFIRMING THE PURPOSE OF THE TRIP a. Original and valid work permit and its copy. b. Proof of registration of the employing company. c. Original employment letter from the applicant's employer in Poland on the official company paper with stamp and signature, date and clearly mentioning: full address and contact details of the company, the name and position of the countersigning officer, details regarding the employment of the applicant (e.g. position, salary, estimated duration), details regarding additional conditions of employment (e.g. accommodation, transport, living expenses). d. In case of international transfer of the employee: a letter from the current employer confirming the transfer, and approving the leave/absence of the applicant. e. Supporting documents (not mandatory): • Professional/educational certificates proving professional skills - copies and originals legalized/attested/apostille by MEA/MFA. • Work experience certificate - copies and originals. • Police Clearance Certificate. • Curriculum Vitae (CV) of the applicant. 05. FLIGHT ITINERARY (RESERVATION ONLY) 06. TRAVEL MEDICAL INSURANCE (TMI) - original and one copy of the certificate of TMI issued by a company from the list of approved Indian insurance companies of the consular posts of Schengen states(handwritten certificates will not be accepted; the name of the insured should be written in Latin alphabet; TMI must be valid in the Schengen area and for the entire duration of stay, excluding employment imposing mandatory insurance within Polish Social Insurance Institution - ZUS, in which case two weeks of TMI are sufficient; the TMI's minimum coverage is 30.000 euro and it must cover costs of any emergency medical treatment and repatriation for medical reasons as well as in case of death repatriation of the deceased). 07. ACCOMODATION - original document confirming the availability in Poland of appropriate accommodation for the intended period of stay (documents shall contain information about the cost of living; the costs for a full period or monthly payment must be indicated: certificate of registration (zameldowanie), lease agreement or other type of accommodation proof. 08. PROOF OF SOLVENCY OF THE APPLICANT - bank statements from the current account from the last 3 months, no deposits. a. Proof of the solvency of the employing company - if the company pays the costs of travel and living. b. Proof of the applicant's personal solvency - in case personally covering the costs of travel and living. 09. ADDITIONAL DOCUMENTS - applicants are allowed to submit additional documents that they consider useful to explain/justify the trip. Optional documents: 10. RESIDENCE PROOF - an official document proving stay in the current jurisdiction. 11. PASSPORT DATA PAGES COPY a. One copy of the applicant's passport data pages (the first and the last one). b. Copy of the pages with Polish/Schengen visas, if issued- if the visas were in the previous passport – copy of that passport’s data pages - the first and the last one. STUDENT VISA 01. PASSPORT - travel document must be valid at least 90 days after the expiration of visa and not older than 10 years; travel document must have at least two consecutive blank pages; damaged travel documents cannot be accepted. 02. VISA APPLICATION Visa Application Form a. Visa application form without blanks, signed by the applicant - if minor (below 18 years old), signed by both parents or legal guardians; the signature as the one in the passport. b. Color photography - with the following specifications: passport type, white background 35mmx45mm, dating from the last 6 months. 03. APPLICANT'S COVERING LETTER mentioning the purpose and duration of travel, list of attached documents and other useful information. 04. DOCUMENTS CONFIRMING THE PURPOSE OF THE TRIP a. The original certificate of the unit conducting the studies on admission to studies or on the continuation of studies - in accordance with the format set out in the Regulation of the Minister of Science and Higher Education from 24th of September 2018. b. Proof of payment for studies - issued by the educational institution; if studies are free of charge, a confirmation from the university is required. c. Documents attesting previous education (originals should be presented at the counter): • Secondary school leaving certificate - if the applicant applies for a visa on the basis of a university certificate on admission to the first year of studies / preparatory course, one must submit the secondary school leaving certificate legalized/attested/apostilled by the • Certificates / diplomas of graduation - if the applicant applies for a visa on the basis of a university certificate on admission to the second and third cycle studies, he/she must provide the certificate legalized/attested/apostilled by the MEA/MFA / diploma of graduation. d. In case of student exchange: • The original certificate from the university in India confirming that the applicant is a student. • Copy of the agreement/official information from the universities regarding the student exchange. • Invitation from the Polish university. 05. FLIGHT ITINERARY (RESERVATION ONLY) 06. TRAVEL MEDICAL INSURANCE- original and one copy of the certificate of TMI issued by a company from the list of approved Indian insurance companies of the consular posts of Schengen states(handwritten certificates will not be accepted;the name of the insured should be written in Latin alphabet; TMI must be valid in the Schengen area and for the entire duration of stay; the TMI's minimum coverage is 30.000 euro and it must cover costs of any emergency medical treatment and repatriation for medical reasons as well as in case of death repatriation of the deceased). 07. ACCOMODATION- original document confirming the availability in Poland of appropriate accommodation for the intended period of stay (documents shall contain information about the cost of living; the costs for a full period or monthly payment must be indicated): certificate of registration (zameldowanie), lease agreement, decision on the provision of the dormitory, other type of accommodation proof. 08. DOCUMENTS CONFIRMING THE SUFFICIENT FINANCIAL RESOURCES TO COVER COSTS OF LIVING AND RETURN TRAVEL TO THE COUNTRY OF ORIGIN OR RESIDENCE- applicant applying for a national visa for study must provide a document confirming that he has sufficient financial resources to cover: a. The cost of returning to the country of origin in the amount of 2500 PLN (minimum) to cover returning to the country of origin (other than a country neighboring Poland or an EU/EFTA members), b. Living expenses covering the planned stay: the required minimum for each month of the planned stay is 701 PLN/person, or 528 PLN/each person in the family (if applicant will stay in Poland with family members). c. Cost of accommodation (documents must be submitted in a way the consul will be able to estimate the cost of living e.g. lease agreement, a decision on the provision of a dormitory, etc.). E.g. Applicant from India for a 365-day visa must have at least 10912 PLN (701 PLN x 12 months + 2500 PLN) to cover the cost of return and living expenses and additional funds to cover the cost of accommodation. If the monthly payment for a dormitory or renting an apartment is 1000 PLN, then the cost of accommodation will be: 1000 PLN x 12 months = 12000 PLN per year. In total, the applicant needs at least 22912 PLN. 8.1. DOCUMENTS CONFIRMING THE SUFFICIENT FINANCIAL RESOURCES (OF APPLICANT OR SPONSOR) cannot be issued more than one month before submission of visa application. a. Traveler’s cheque. b. Certificate of the amount of the credit card limit issued by the bank (any bank located in India or Poland or another country is allowed). c. A certificate of availability of money in the Polish or European Union bank or a cooperative savings and loan association located in the territory of the Republic of Poland or European Union (it cannot be a bank located in India). d. A document confirming granting of a national or foreign scholarship. e. A certificate of employment with monthly salary statement. 8.2. MINORS AND ADULTS FINANCIALLY DEPENDENT ON SPONSORS: a. Letter of sponsorship-it should be noted that the sponsors are required to cover all travel, living and accommodation expenses of the person applying for the visa: • From the applicant’s parents - the sponsor’s letter must be certified by a notary. • From a third person - admissibility will be assessed by the consul; the sponsor’s letter must be certified by a notary and legalized/attested/apostille by MEA/MFA. b. Documents confirming the availability of financial resources of the sponsor (indicated at p.9.1). c. Document confirming relationship with the sponsor (e.g. the family ties)- the exact same spelling of sponsor's name in the document confirming the relationship with the sponsor, in the sponsor’s letter and in the documents confirming the financial resources, is required, e.g. if parents' names are not correctly or fully indicated in the applicant’s passport, another official document (in Polish or English) confirming the family ties (e.g. birth certificate) legalized/attested/apostilled by the MEA/MFA should be submitted. Please note that affidavits will not be considered official documents in this regard. 09. MINORS: a. Birth certificate (if applicable, proof of legal guardianship) legalized/attested/apostille by MEA/MFA. b. Copies of signed ID documents of the parents/guardians of the applicant. c. Notarized certificate of permission to travel from the parent(s)/guardian(s) not accompanying the minor during the travel, legalized/attested/apostille by MEA/MFA. d. Death certificate if one or both of the parent(s) is/are dead legalized/attested/apostilles by MEA/MFA. N/A e. Court verdict in case the parents are divorced and/or one of the parents lost custody of the child, legalized/attested/apostille by MEA/MFA. 10. ADDITIONAL DOCUMENTS - applicants are allowed to submit additional documents that they consider useful to explain/justify the trip. E.g. English Language test such as: IELTS {International English Language Testing System} (Band 6.0), TOEFL {Test of English as a Foreign Language} (minimum score of 550 points for the paper Based Test or 213 points for the Computer Based Test), and CAE (Cambridge English: Advanced) are highly recommended as a proof of possessing the necessary language skills for undertaking studies conducted in English. 11. RESIDENCE PROOF - an official document proving stay in the current jurisdiction. 12. PASSPORT DATA PAGES COPY a. One copy of the applicant's passport data pages (the first and the last one). b. Copy of the pages with Polish/Schengen visas, if issued(if the visas were in the previous passport – copy of that passport’s data pages - the first and the last one). |
| Visa Fees | Short-term visa (C) Visa Fees:- 8005/-Rs (Each Application) Short-term visa (C) Visa Fees (children 6-12 years):- 4003/-Rs (Each Application) VFS Service Charge: 875/-RS (Each Application) VFS Courier Charge: 819/-RS (Each Application) |
| Processing Time | 15 Working days OR Depends on Embassy. |
| NOTE | 01. First we need to take prior appointments for Submission & applicants need to come personally to a Biometric. 02. Jurisdiction as Follows: a. Himachal Pradesh, Uttaranchal, Uttar Pradesh, Madhya Pradesh, Jammu-Kashmir, Punjab, Haryana, Delhi, Rajasthan, Bihar, Chattisgarh, Jharkhand, West Bengal, Odisha, Sikkim, Asam, Tripura, Mizoram, Arunachal Pradesh, Nagaland, Meghalaya, Manipur- To be Applied in Delhi b. Maharashtra, Goa, Kerala, Karnataka, Andhra Pradesh, Telangana, Tamil Nadu, Pondicherry, Gujrat, Lakshadweep, Daman and Diu, Dadra and Nagar Haveli, Andaman and Nicobar Islands-To be Applied In Mumbai. 03. Important update for applicants applying for a Schengen visa. a. Applicants who apply for a Schengen visa must visit the respective Visa Application Center in person and submit visa application by themselves along with biometric data (fingerprints). b. Submission of visa application through travel agents is not allowed. At the moment of visa application submission, employees of Visa Application Center collect fingerprints from applicants who are 12 years old and above. Applicants, who state that they have already provided fingerprints earlier but do not have the respective mark “VIS” on previous Schengen visa in their passport, will be obliged to submit fingerprints at Visa Application Center. |